Board of Trustees
Village of Baxter Estates
315 Main Street, Port Washington, New York
February 7, 2013
7:30PM 

 Present         Trustee Charles Comer
         Trustee Douglas Baldwin
                       Trustee Alice M. Peckelis
                       Trustee Nora Haagenson
                       Village Attorney Christopher Prior
                       Village Clerk Yvonne Whitcomb
            Treasurer Laurence Tuck 

Absent:        Mayor Frederick E. Nicholson  

Present: Steven Maun

1.      New Business 

A.      Curb cut application-9 Hillside Ave

Robert Maier requested permission from the Board for a second curb cut for a new driveway at 9 Hillside Ave. After plan review and discussion, the Board instructed the Clerk to inform him to notify neighbors within a 200 foot radius. The curb cut request will be addressed again at the next Board meeting on March 7th, after the Board has had time to review the neighbors’ comments.

  1. Manhasset Bay Protection Committee

On motion of Trustee Peckelis, seconded by Trustee Comer, it was unanimously RESOLVED to approve payment of dues for one year in the amount of $1,500.00.

  1. Tree removal-29 Hilltop Road

The Board reviewed the tree removal application of Philip Edelstein. After discussion, and upon recommendation of Lance Wagner, member of the Tree Committee, the Board refused permission for the removal of three pine trees.

Trustee Peckelis Abstained
Trustee Haagenson Aye
Trustee Baldwin Aye
Trustee Comer Aye

  1. Tree removal-5 Central Drive

Michelle and Tom Maroney, 5 Central Drive, was granted permission, by the Board of Trustees, upon the recommendation of Lance Wagner, member of the Tree Committee, to remove a Beech Tree located next to house.

Trustee Comer Abstained
Trustee Peckelis Aye
Trustee Haagenson Aye
Trustee Baldwin Aye

E. Post Sandy Tree and Shrub Seedling Bulk Buying Program

Trustee Haagenson instructed the Clerk to inform village residents, via the village website and by email, of a tree and shrub buying program offered by the Conservation District of Nassau County to help residents replace plants destroyed by the storm.



  1. Parkland Clean Up

    Three RFP’s for cleaning up the village Parklands at the top of Central were received.

    Clearview Tree and Land $ 38,000.00

Hefferin Tree and Landscape $131,200.00 plus carting
Robert Keogh, Inc. $ 22,460.00

On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED to approve Robert Keogh Inc. to clean up the village Parklands, for $22, 460.00, on the understanding that FEMA would be reimbursing the village.

Old Business

    1. Fire Department Contract

On motion of Trustee Baldwin, seconded by Trustee Haagenson, it was unanimously RESOLVED that the Village accept and, through the Deputy Mayor’s signature, sign the contract from the Port Washington Fire Department for the year 2013-2014 in the amount of  $118,481.00.

  1. Village Clerk

    1. Minutes

On motion of Trustee Baldwin, seconded by Trustee Haagenson, it was unanimously RESOLVED that the reading of the minutes of the January 3, 2013 Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.


  1. Treasurer


A. Abstract of Vouchers


On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED that the Abstract of Audited Vouchers, dated February 7, 2013, for the General Fund, totaling $73,942.44, be and hereby is approved as prepared by Treasurer Tuck.

B.    Tentative Budget Workshop 2013-2014

On the motion of Trustee Comer, seconded by Trustee Baldwin it was unanimously RESOLVED that there will be a special meeting of the Board of Trustees on Saturday, March 9, 2013 at 8:00am at the Village Hall, 315 Main Street, Port Washington, for the purpose of working on the Tentative Budget for the fiscal year commencing June 1, 2013 and ending May 31, 2014, with Treasurer Tuck.

C.    Auditor

Treasurer Tuck presented the proposals for the new fiscal year submitted by the Village’s current independent auditor, Skinnon, Faber and Heck to the Board.
On the motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED that the Village engage the services of Skinnon, Faber and Heck to perform an independent audit of the financial affairs of the Village for the fiscal period commencing June 1, 2013 and ending May 31, 2014 and to prepare an inventory of Village assets for compliance with GASB, for a fee not to exceed $6,300.00 for the General Fund in accordance with the proposals submitted.



Executive Session

9:52 PM the Board entered into Executive Session.



At 10:10 PM, Trustee Comer stated that Executive Session had concluded and that no action had been taken.




There being no further business before the Board, on motion of Trustee Baldwin, seconded by Trustee Haagenson, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 10:15PM.



______________________________

Yvonne Whitcomb, Village Clerk