Board of Trustees

Village of Baxter Estates

315 Main Street, Port Washington, New York

May 3, 2012

7:30 PM

 

 

 

Present:           Mayor Frederick E. Nicholson

                        Trustee Douglas Baldwin

                        Trustee Alice M. Peckelis

                        Village Attorney Christopher Prior

                        Village Clerk Yvonne Whitcomb

            Treasurer Laurence Tuck

 

Absent:            Trustee Charles Comer

                        Trustee Nora Haagenson

 

Also Present:  Anthony Swanwick, Peter Faccibene, Architect Don Alberto, Rick Krainin, Phil Daly, Patrick Griffin

 

Treasurer Tuck led the Board in the Pledge of Allegiance.

 

1.      New Business

 

A.      Curb cut application-7A Locust Ave

 

Architect Don Alberto presented the curb cut application to the Board.  He requested that the address of 7A Locust Ave be changed to a number on Green Hays.  Plans are to be distributed to Board of Trustees members for a decision.

 

B.       Bird House Lease Addendum

 

Mayor Nicholson signed the addendum to the lease, extending the time for purchase to April 30, 2013.

 

C.      Annual Storm Water Meeting

 

The annual MS 4 Storm Water report is being finalized by Trustee Comer.  It will be made available at the Village office and at the Port Washington Public Library for residents to review.  No questions were asked from the meeting attendees.

 

  1. Old Business

A.      Hilltop Resolution Authorizing Purchase and Planting of Street Trees.

A group of residents, led by Anthony Swanwick, were tasked by the Board of Trustees, on behalf of the Board, to solicit quotes from vendors for the purchase and planting of eight street trees on Hilltop Road. Mr. Swanwick reported to the Board the results of that solicitation. The Board reviewed proposals submitted by Country Garden Nursery of Eastport, New York, East End Trees, of East Northport, New York, and Greenland Family Farms, of Cutchogue, New York. The Board members noted that proposals from the three prospective vendors included eight trees, and that the Board may wish to see additional trees purchased and planted as part of this project, which is designed to restock the tree plantings along Hilltop, which were severely impacted by Tropical Storm Irene in 2011. The Board concluded that the most attractive proposal was submitted by Greenland Family Farms of Cutchogue, which proposes the sale and delivery to the Village, and planting by the vendor, of eight trees identified in its proposal, at an aggregate cost $2,359. The Board desires to authorize that expenditure, and to increase the authorized purchase amount to a maximum aggregate of $3,000, in order to accommodate the purchase of additional trees for Hilltop.

 

To that end, upon motion duly made by Trustee Baldwin and seconded by Trustee Peckelis, the Board unanimously:

 

RESOLVED, to accept the proposal of Greenland Family Farms of Cutchogue, New York, for the sale and delivery to the Village, and planting in the public right of way along Hilltop, of eight trees for an aggregate price of $2,359, with authorization for additional expenditures of up to $641, for an aggregate authorized expenditure of $3,000, to accommodate additional trees satisfactory to the Village, subject to the following conditions:

 

1.   The vendor must deliver to the Village evidence of all required insurance, including Worker’s Compensation Insurance;

 

2.   The vendor must provide a one year warranty after planting with respect to each tree purchased and planted;

 

3.   The vendor must work with the Village Building Inspector to ascertain the most appropriate places to plant the trees on Hilltop, taking into account the potential for the root systems to adversely impact underground utilities over time.

 

 

B.       Village Property Maintenance

 

After review of submitted proposals, on motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED accept the one year proposal of Robert Keogh, a copy of which is attached.

 

  1. Village Clerk

 

A.      Minutes

 

Minutes for the April 5, 2012 meeting of the Board of Trustees were tabled.

On motion of Trustee Peckelis and Trustee Baldwin, it was unanimously RESOLVED that the reading of the minutes of the April 12, 2012 Special Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.

4.      Treasurer

A.      Abstract of Vouchers

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Audited Vouchers dated May 3, 2012 for the General Fund totaling $ 29,593.76 be and hereby are approved as prepared by Treasurer Tuck.  

B.       Transfer from General Fund to the Highway Reserve Fund

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED to transfer $125,000.00 from the General Fund to the Highway Reserve Fund.

C.      Clerk Typist

On motion of Trustee Peckelis, seconded by Trustee Baldwin, it was unanimously RESOLVED to increase the hourly rate to $30.00.

10:05PM the Board entered into Executive Session to consider possible litigation

At 10:15 PM, Trustee Peckelis stated that Executive Session had concluded and that no action had been taken.

There being no further business before the Board, on motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that the meeting be and hereby is closed at 10:38PM.

                                                                        ____________________________

                                            Village Clerk