Board of Trustees

Village of Baxter Estates

315 Main Street, Port Washington, New York

December 1, 2011

7:30 PM


Present: Mayor Frederick E. Nicholson

Deputy Mayor Charles Comer

Trustee Douglas Baldwin

Trustee Alice M. Peckelis

Trustee Nora Haagenson

Attorney Christopher Prior

Village Clerk Yvonne Whitcomb

Treasurer Laurence Tuck


Also present: Katie Piacentini, Port Washington News, Maurice Mandel, Nina and Warren Bernstein


Mayor Nicholson opened the meeting and Maurice Mandel led those present in the Pledge of Allegiance.

1. Village Clerk

  1. Minutes

On motion of Trustee Comer, seconded by Trustee Peckelis it was unanimously RESOLVED that the reading of the minutes of the October 20, 2011, Special Board of Trustees Meeting be waived and they be and hereby are approved as presented by Clerk Whitcomb.

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that the reading of the minutes of the November 3, 2011 Board of Trustees Meeting be waived and that such minutes as presented by Clerk Whitcomb be approved.

On motion of Trustee Comer, seconded by Trustee Haagenson, it was RESOLVED that the minutes of the November 17, 2011 Special Board of Trustees meeting be waived and that such minutes as presented by Clerk Whitcomb be approved.

Mayor Nicholson Aye Trustee Peckelis Abstained

Trustee Comer Aye Trustee Baldwin Abstained

Trustee Haagenson Aye

2. Treasurer


A. Abstract of Vouchers


On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the audited Vouchers presented by Treasurer Tuck, dated December 1, 2011 for the General Fund totaling $ 69,574.57 be and hereby are approved.


  1. Village Audit


On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that Skinnon & Faber Village Audit

for the fiscal year ending May 31, 2011 be accepted.



New Business


A. Bill No. 4 of 2011

On motion of Trustee Comer, seconded by Trustee Haagenson it was unanimously RESOLVED that the draft bill presented by the Village Attorney to the Board to amend §175-18, “Outdoor Water Pools,” of Chapter 175, “Zoning,” of the Village Code of the Village of Baxter Estates to provide that the length of time during which permits issued for outdoor water pools are effective, is hereby introduced as Bill No 4 of 2011; a public hearing with respect thereto will be held at the Village Hall on Thursday, January 5, 2012, at 7:30 p.m.


B. Bill No. 3 of 2011

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the draft bill presented by the village attorney to the Board amending Chapter 102, “Fees, Deposits and Insurance,” of the Code of the Village of Baxter Estates to provide that unpaid fees, deposits and other sums for which applicants to Village Departments, Officials, Boards or Commissions are responsible shall constitute a Lien upon the Property affected, is hereby introduced as Bill No. 3 of 2011; a public hearing with respect thereto will be held at the Village Hall on Thursday, January 5, 2012, at 7:30 p.m.


  1. PWOEM-DASNY Grant


On motion of Trustee Peckelis, seconded by Trustee Haagenson, it was unanimously RESOLVED that the Village be and hereby is authorized to execute, deliver and perform that certain Grant Disbursement Agreement for the NYS Community Capital Assistance Program, Project I.D. #4604, prepared by DASNY, with respect to PWOEM, in the Village’s capacity as sponsoring municipality of PWOEM, and that the execution and delivery of same by the Mayor on behalf of the Village in that capacity is hereby ratified and confirmed, effective as of October 24, 2011.


  1. Request of Pickow Trust to Waive or Reduce Application Fees/Costs


The Village Clerk advised the Board that the Pickow Family Trust had requested that the village reduce various land use fees and costs relating to its recent application to the Village. After discussion, the Board directed Chris Prior to do a letter of denial to the Pickows.


  1. Tree Removal –Hilltop Road


On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED for Robert Keogh Inc. to remove 14 trees on Hilltop Road as precautionary storm related issues at a cost of $6,750.


  1. Office Snow Removal


On motion of Trustee Comer, seconded by Trustee Baldwin, it was

RESOLVED to award Office Snow Removal Contract to Robert Keogh, Inc., as per attached estimate.

Mayor Nicholson Aye Trustee Peckelis Abstained


Trustee Comer Aye Trustee Haagenson Abstained


Trustee Baldwin Aye


  1. Fence Repair 315 Main Street.

On motion of Trustee Baldwin, seconded by Trustee Haagenson, it was unanimously RESOLVED to award Fence repair at 315 Main Street to Bob’s Landscaping at a cost not to exceed $620.00


  1. Central Drive Catch Basin Repair


Stasi Brothers withdrew their RFP for catch basin repair on Central Drive at Overlook Drive.

Maura Brothers the second lowest proposal, was conditionally awarded the catch basin replacement, in accordance to the RPF on Central Drive at Overlook Drive for the sum of $33,700.


On motion of Trustee Baldwin, seconded by Trustee Haagenson, it was RESOLVED to award Central Drive Catch Basin Repair Contract to Maura Brothers & Co. Inc


Mayor Nicholson Abstained Trustee Haagenson Aye

Trustee Baldwin Aye Trustee Peckelis Aye


Trustee Comer Aye


.

  1. Old Business


    1. Nina and Warren Bernstein


Warren Bernstein addressed the Board with questions regarding progress on the Board of Zoning Appeals construction project at 23 Locust Avenue.

He voiced his dissatisfaction and stated that deadlines in the BZA decision had not been met. Village Attorney Chris Prior stated that an Appearance Ticket would be issued to the property owners next week.


There being no further business before the Board, on motion of Trustee Comer, seconded

by Trustee Baldwin it was unanimously RESOLVED that the meeting be and

is hereby adjourned at 11:30PM.






___________________________

Yvonne Whitcomb, Village Clerk







4