Board of Trustees

Village of Baxter Estates

315 Main Street, Port Washington, New York

October 6, 2011

7:30 PM

Present: Deputy Mayor Charles Comer

Trustee Douglas Baldwin

Trustee Alice M. Peckelis

Trustee Nora Haagenson

Attorney Christopher Prior

Village Clerk Yvonne Whitcomb

Treasurer Laurence Tuck

Absent: Mayor Frederick E. Nicholson

Also present: Phil Daly

Open Regular Meeting 7:30p.m.

  1. Old Business

    1. Catch Basin repair-Central Drive and Overlook:

The Board determined to rescind its prior approval of a contract proposal for this work, in order to request proposals for a narrowed project scope based upon specifications prepared by the Village Building Department. Attorney Prior will prepare the form of contract and RFP documents for the repair of the catch basin located at the intersection of Central Drive and Overlook Road. All prospective contractors who submitted proposals will be invited to re-submit new proposals to be reviewed at a special meeting to be held on October 20 at 6:30pm at the Village Hall.

A.Trustee Baldwin-FEMA reimbursement for Tropical Storm Irene

Trustee Baldwin informed the Board that he had attended a meeting on FEMA reimbursement for storm damage expenditures. The village will be submitting a claim to FEMA to recover storm related expenses.

  1. New Business

B.Bill No 2 of 2011

On motion of Trustee Baldwin, seconded by Trustee Peckelis it was unanimously RESOLVED that the draft bill presented by the Village Attorney to the Board allowing retaining walls to be constructed free of setback restrictions, is hereby introduced as Bill No. 2 of 2011 and the Board makes a negative declaration with respect to Bill No. 2 pursuant to SEQRA. A public hearing with respect to Bill No. 2 of 2011 will be held at the Village Hall on Thursday, November 3rd, 2011, at 7:30 p.m.

C.Village Hall Cleaning Service

The Board agreed to hire Port Cleaning Services to clean the village office twice a month for a sum of $100.00. All cleaning equipment and supplies will be provided by Port Cleaning Services.

3. Village Clerk

A. Minutes

The minutes for the Board of Trustees Meeting on September 8th were tabled.

4. Treasurer

    1. Harbor’s Edge bill

The Board voiced concerns regarding the bill for storm related tree removal submitted by Harbor’s Edge.

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED to pay $16,420.00 to Harbor’s Edge, pending further review of the claim.

A.Fishman Tree Removal Bill

On motion of Trustee Baldwin, seconded by Trustee Haagenson it was unanimously RESOLVED to accept responsibility for a village portion of the tree removal bill submitted by Mr. Fishman in the amount of $4,800.00 and to reimburse Mr. Fishman for same.

B.Abstract of Vouchers

On motion of Trustee Haagenson, seconded by Trustee Comer, it was unanimously RESOLVED that the audited Vouchers presented by Treasurer Tuck, dated October 8, 2011 for the General Fund totaling $82,262.35 be and hereby are approved.

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 11:15PM.


Yvonne Whitcomb, Village Clerk