Board of Trustees

Village of Baxter Estates

2 Harbor Road, Port Washington, NY

April 1, 2010

 

 

Present:            Mayor Frederick E. Nicholson

                        Trustee Charles Comer

                        Trustee Douglas Baldwin

                        Trustee Alice M. Peckelis

                        Trustee Michael Taylor

                        Village Attorney Christopher Prior

                        Treasurer Laurence Tuck

                        Village Clerk Yvonne Whitcomb

 

Also present:  Stenographer Jennifer Devlin, James and Marilyn Sacrestano, Debbie Cohen from Patch

 

Mayor Nicholson opened the regular meeting at 7:30PM, with the Pledge of Allegiance.

 

Mayor Nicholson swore in Alice M. Peckelis and Michael Taylor as Trustees for a two year and one year period respectively.

 

Public Hearing 7:40PM

 

Mayor Nicholson opened the Public Hearing duly advertised in the March 25th, 2010 issue of the Port Washington News, to consider the Budget for the fiscal year commencing June 1, 2010 and ending May 31, 2011.

 

A verbatim transcript of this public hearing is annexed to and incorporated into these minutes.

 

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to close the public hearing.

 

Public Meeting 8:04PM

 

Douglas Baldwin arrived 8:10PM.

 

Mayor Nicholson swore Douglas Baldwin in as Trustee for a two year period.

 

 

 

 

 

Mayor Nicholson made the following appointments, subject to the approval of the Board of Trustees, for terms of one official year, said terms to expire April 2011.

 

Deputy Mayor                                                             Charles Comer

Acting Village Justice                                                 James. C. Neville

Building Inspector Liaison                                                Douglas Baldwin

Planning Board                                                  Board of Trustees

Commissioner of Public Works                          Alice M. Peckelis

Environmental Commissioner                         Charles Comer

Deputy Environmental Commissioner             Michael Taylor

Manhasset Bay Protection Committee                   Charles Comer, Michael Taylor

Nassau County Village Officials Association                 Frederick Nicholson, Alice Peckelis

Chamber of Commerce                                           Michael Taylor

TNH Visioning Committee                                           Frederick Nicholson, Michael Taylor

Emergency Management            Frederick Nicholson, Charles Comer,     Alice Peckelis

Stormwater Runoff                                                 Frederick Nicholson, Charles Comer

Registrar of Vital Statistics                                     TNH Clerk Leslie Gross

Tree Commissioner                                                 Lance Wagner

Mayor Nicholson made the following appointment, subject to the approval of the Board of Trustees, for a term of five years, said term to expire April 2015.

Chairman Board of Zoning Appeals                                   Matthew Tedone

Mayor Nicholson made the following appointment, subject to the approval of the Board of Trustees, for a term of one year, said term to expire April 2011.

Board of Zoning Appeals member                             Dr. Peter Salins

On the motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the aforesaid appointments made by the Mayor be hereby approved.

Depository Bank

On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Bank of America be and hereby is designated as the official bank for authorized depositories for Village Funds.

Official Village Newspaper

On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Port Washington News be and hereby is designated as the official newspaper for the Village of Baxter Estates for the official year ending April 2011.

Meetings of the Board of Trustees

On the motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that 2 Harbor Road, Port Washington, New York, be and hereby is designated as the place of the regular meetings of this Board until further notice and that the day and time of said regular meetings shall be 7:30PM, on the first Thursday of each month.

Regular Meeting

1.     Village Clerk

 

A.    Minutes

On motion of Trustee Comer, seconded by Trustee Baldwin, it was RESOLVED that the reading of the minutes of the March 5, 2010 Meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

            Mayor Nicholson            Aye

            Trustee Comer             Aye

            Trustee Peckelis            Aye

            Trustee Baldwin            Abstained

            Trustee Taylor             Abstained     

On motion of Trustee Comer, seconded by Trustee Peckelis, it was RESOLVED that the reading of the minutes of the March 13, 2010 Special Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.

Mayor Nicholson            Aye           

 Trustee Comer            Aye

 Trustee Baldwin            Aye

 Trustee Peckelis            Aye

 Trustee Taylor            Abstained

 

 

 

2.     Treasurer

A.  Abstract of Vouchers

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Audited Vouchers dated April 1, 2010 for the General Fund totaling $ 61,468.10 be and hereby are approved as prepared by Treasurer Tuck.

B.     Auditor

Treasurer Tuck presented the proposals for the new fiscal year submitted by the Village’s current independent auditor, Skinnon, Faber and Heck to the Board.

On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Village engage the services of Skinnon, Faber and Heck to perform an independent audit of the financial affairs of the Village for the fiscal period commencing June 1, 2010 and ending May 31, 2011 and to prepare an inventory of Village assets for compliance with GASB, for a fee not to exceed $5,800.00 for the General Fund and $750.00 for the Justice Court in accordance with the proposals submitted.

C.     Budget

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to adopt the revised budget for the fiscal year commencing June 1, 2010 and ending May 31, 2011 for $745,088.84

3.      Old Business

 

A.     Hilltop Road stormwater drainage

On motion of Trustee Comer, seconded by Trustee Baldwin it was RESOLVED to expend a sum not to exceed $1,000.00 for engineering plans to resolve the drainage problems on Hilltop Road.

Mayor Nicholson            Aye

Trustee Comer            Aye

Trustee Baldwin            Aye

Trustee Taylor            Aye

Trustee Peckelis            Abstained

                            

B. Hillside Ave stormwater drainage

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to expend up to $1,500.00 in total to resolve the drainage problems on Hillside Ave, which is to include engineering fees not to exceed $250.00.

C.   MS4 Annual Stormwater  Meeting

Charles Comer stated that a revised MS4 Annual Report form has been posted on the NYSDEC website. This form must be used to satisfy the 2009-2010 year reporting requirement.

On motion of  Mayor Nicholson, seconded by Trustee Baldwin, it was unanimously RESOLVED to expend a sum not to exceed $2,000.00 for outside stormwater consultants.

D.   Baxter Beach Clean Up and Central Drive Clean Up

On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the contract for Beach and Central Drive Clean Up be awarded to Robert Keogh for a total cost for the 2010 season of $1,400.00.

E.   Nassau County Village Officials Association

On motion of Trustee Comer, seconded by Trustee Peckelis it was unanimously RESOLVED to approve $90.00 for two tickets to the Nassau County Village Officials Association Annual Dinner at the Crest Hollow Country Club on May 13, 2010.

 

 

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the meeting be and hereby is closed at 10:36PM.

                                                                           _______________________________

                                            Village Clerk