Board of Trustees

Village of Baxter Estates

2 Harbor Road, Port Washington, New York

February 4, 2010

7:30PM

 

 

Present:            Mayor Frederick E. Nicholson

                        Trustee Charles Comer

                        Trustee Douglas Baldwin

                        Trustee Alice M. Peckelis

                        Village Attorney Christopher Prior

                        Treasurer Laurence Tuck

                        Village Clerk Yvonne Whitcomb

 

Also present:  Stenographer Joanne Horrocks, James and Marilyn Sacrestano, Phil Daly, Michael  Taylor, Ann Mathisen, Port Washington Fire Department representatives: Chief Tom McDonough, Daniel Salerno, Donald Alexander, John Olszewski, Charlie Cella, Mike Tedeschi, Bob Kropacek, Jane Weiss, Patricia Trapp, Beverly Reese.

 

Meeting opened at 7:30PM with the Pledge of Allegiance led by Clerk Whitcomb.

 

Public Hearing 7:35PM

 

Mayor Nicholson opened the Public Hearing duly advertised in the January 14,  2010 issue of the Port Washington News, to consider the proposed contract with the Port Washington Fire Department for service from January 1, 2010 through December 31, 2010 at a cost to the Village of $105,000.00.

 

A verbatim transcript of this public hearing is annexed to and incorporated into these minutes.

 

The Mayor thanked the representatives of the Fire Department for a great presentation.  Mayor Nicholson announced that the Public Hearing on the 2010 Fire Department contract was closed.

 

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Village accept and, through the Mayor’s signature, sign the contract from the Port Washington Fire Department for the year 2010 in the amount of  $105,000.00.

 

 

Regular meeting 8.00PM

 

1.               Village Clerk

A.    Minutes

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the reading of the minutes of the January 7, 2010 Board of Trustees Meeting be waived and they be and hereby are approved as presented by Clerk Whitcomb.

2.               Treasurer

A.    Abstract of Vouchers

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the audited vouchers presented by Treasurer Tuck, dated February 4, 2010 for the General Fund totaling $29,661.14 be and hereby are approved.

B.     Tax Certiorari-Harbor Road Properties

            Tabled

C.    Justice Court Audit

WHEREAS, pursuant to Section 2019-a of the Uniform Justice Court Act, the Board of Trustees of the Village is required to confirm that the records and dockets of the Village Justice Court be audited, and that the fact of that auditing be reflected in the minutes of the proceedings of this Board, and

 

WHEREAS, the Village Board has caused the independent auditing firm Skinnon, Faber & Heck, CPA, P.C. (the “Auditor”), to audit and examine the records and dockets of the Village Justice Court, and

 

WHEREAS, the Auditor has submitted to the Village its report dated December 18, 2009 of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a (the “Justice Court Audit Report”), and

 

WHEREAS, the Village Board desires to comply with the Uniform Justice Court Act § 2019-a, and to reflect in the minutes of its proceedings that such audit has occurred,

 

                        NOW, THEREFORE, IT IS HEREBY:

 

RESOLVED, that the Board of Trustees of the Village of Baxter Estates does hereby acknowledge that the audit of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a has been conducted, and that the Justice Court Audit Report has been received by the Board, and it is hereby further,

 

RESOLVED, that the Village Clerk forward to the New York State Office of Court Administration a copy of said Justice Court Audit Report and a copy of this Resolution. 

 

  D.  Skinnon, Faber and Hecht Audit

 

Tabled.

E.  Transfer of Funds 

On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED to transfer $100,000.00 from the General Fund to the Highway Repair Reserve Fund.

3.          New Business

 

A.    Port Washington Office of Emergency Management

O motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to approve the First Amendment to the Inter-municipal Agreement for the Port Washington Office of Emergency Management.

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to approve the Second Amendment to the Inter-municipal Agreement for the Port Washington Office of Emergency Management.

B.     Manhasset Bay Protection Committee Inter-municipal Agreement

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to adopt the Inter-municipal agreement with the Manhasset Bay Protection Committee.

C.    Village Election

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to appoint Angela Smith and Cynthia Wrobel as Inspectors of Election for the next Village Election to be held on Tuesday, March 16, 2010, and that Angela Smith be and is hereby designated as the Chief Inspector; and be it further RESOLVED that each election inspector shall be compensated at the rate of $15.00 per hour; and be it further
RESOLVED that the Election Inspectors of the Village shall prepare the register of enrolled voters for said election; and be it further
RESOLVED that the Village Clerk is hereby directed to publish in the official newspaper of the Village, in accordance with Election Law Section 15-104(3)(b) and (4) by not later than March 4, 2010, the legal notice as to the polling place, hours of polls and names and addresses of all candidates, and the positions and terms for which nominated.

Take further notice that the offices to be filled at said Election are:

Trustee – Two Year Term
Trustee – Two Year Term
Trustee - One Year Term

D.    Registrar of Vital Statistics

On the motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED AS FOLLOWS:

WHEREAS, pursuant to the New York State Public Health Law, the Village must appoint a Registrar of Vital Statistics, which office may be held by the Town Clerk of the Town of North Hempstead; and

WHEREAS, the office of the Registrar of Vital Statistics requires extensive record keeping, which the Board finds is most effectively discharged by the office of the Town Clerk, with the extensive resources available to the Town Clerk; and

WHEREAS, pursuant to Public Health Law §4123, the appointment of a Registrar of Vital Statistics, is for a four year term; and

WHEREAS, the Board desires to re-appoint newly re-elected Town Clerk of the Town of North Hempstead, Leslie C. Gross, as Registrar of Vital Statistics for the Village of Baxter Estates for a four year term, commencing January 1, 2010 and expiring December 31, 2013;

NOW THEREFORE, the Board of Trustees of the Village of Baxter Estates hereby appoints Leslie C. Gross, Town Clerk of the Town of North Hempstead, as Registrar of Vital Statistics for the Village of Baxter Estates, for a term commencing as of January 1, 2010, and expiring on December 31, 2010.

E.      Tree Permit Applications

Kenneth DiLeo, 1 Bayside Avenue, was granted permission, by the Board of Trustees, upon recommendation of Tree Commissioner Lance Wagner, member of the tree committee, to remove a dead tree in the backyard.

Bernadette Dempsey 29 Bayside Avenue, was granted permission, by the Board of Trustees, upon recommendation of Tree Commissioner Lance Wagner, member of the tree committee, to remove two diseased trees.

F.        Building Department Report

The Board reviewed the Building Department Report for the month of January 2010.

 

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 11:00PM.

                                                                                                  Yvonne Whitcomb

                                                                                                            Village Clerk