Board of Trustees

The Village of Baxter Estates

2 Harbor Road, Port Washington, New York

July 2, 2009

7:30 PM

 

 

Present:      

 

Mayor Frederick E. Nicholson

Trustee Charles Comer

Trustee Douglas Baldwin

Trustee Alice M. Peckelis

Treasurer Laurence Tuck

Village Attorney Chris Prior

Village Clerk Yvonne Whitcomb

 

Absent: Trustee Ray Keenan

 

Also present:  Stenographer Jennifer Devlin

 

Public Hearing 7:35PM

 

Mayor Nicholson re-opened the Public Hearing adjourned from June 4, 2009, to consider Bill No 1 of 2009, a proposed local law amending Chapter 108, “Flood Damage Prevention” of the Code of the Village of Baxter Estates to repeal existing and replace in its entirety in order to adopt new Flood Insurance Study and Flood Insurance Rate Maps promulgated by Federal Emergency Management Agency and comply with recommendation of New York State Department of Environmental Conservation Floodplain Management Section, and ensure continued eligibility of Village to participate in FEMA’s National Flood Insurance Program.

A verbatim transcript of the public Hearing is annexed to and incorporated into these minutes.

All those present wishing to speak having been heard, on motion of Mayor Nicholson, seconded by Trustee Baldwin, it was unanimously RESOLVED to close the Public Hearing.

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that Bill No. 1 of 2009 be adopted as Local Law No. 1 of 2009.

 

 

Regular meeting  7:45PM.

 

1.               Village Clerk

 

A.    Minutes

 

On motion of Trustee Comer, seconded by Trustee Peckelis, it was  RESOLVED that the reading of the minutes of the June 4, 2009 meeting of the Board of Trustees be waived and they be and hereby are approved as amended and presented by Clerk Whitcomb.

 

Mayor Nicholson    Aye

Trustee Comer         Aye

Trustee Peckelis       Aye

Trustee Baldwin        Abstained

 

1.               Treasurer

 

A.    Abstract of Vouchers

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Audited Vouchers dated July 2, 2009 for the General Fund totaling $92,530.71 be and hereby are approved as prepared by Treasurer Tuck.

 

B.    Ticket purchase

 

After discussion, upon motion made by Trustee Comer, and seconded by Trustee Baldwin, the Board unanimously adopted the following:

 

WHEREAS, the Board has by resolution established procedures for authorizing the attendance, at Village expense, of Village officials at certain community functions when their attendance is in furtherance of the business and/or interests of the Village; and

 

WHEREAS, the Mayor determined that attendance at the Chabad community function on June 10, 2009, honoring certain local government officials and also attended by numerous other local government officials, was in furtherance of the business and/or interests of the Village, and attended same at a cost of $180.00;

 

WHEREAS, the Board desires to ratify the Mayor’s attendance thereat and confirm the expense of attending as a Village expense;

 

NOW, THEREFORE, it is hereby RESOLVED as follows:

 

The attendance of the Mayor at said community function is hereby ratified and approved in all respects, and the expense thereof is deemed a Village expense.

 

 

C.   Emergency Tree Removal

 

After discussion, upon motion made by Trustee Comer, and seconded by Trustee Baldwin, the Board unanimously adopted the following:

 

WHEREAS, the Mayor has advised the Board that a certain tree in front of 22 Central Drive in the public right of way created a potential dangerous condition that required immediate removal;  and

 

WHEREAS, the Mayor authorized removal of the tree by Harbor’s Edge Tree Service, at a cost of $2,200 on June 23, 2009 to address the potential dangerous condition; and

 

WHEREAS, the Board desires to ratify and approve the emergency removal of said tree, and to confirm the expense of the removal thereof as a Village expense;

 

NOW, THEREFORE, it is hereby RESOLVED as follows:

 

The removal of the tree from the public right of way in front of 22 Central Drive, by the Village, through contractor Harbor’s Edge Tree Service, Inc., on June 23, 2009, on an emergency basis, is hereby ratified and approved in all respects, and the expense thereof is deemed a Village expense.

 

 

D.   Dishonored Checks

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to provide for the imposition of a service charge of $20.00 per check for handling dishonored checks.

 

 

2.               New Business

 

A.    Building Inspector Vacation Coverage

 

After discussion, upon motion made by Trustee Comer, and seconded by Trustee Baldwin, the Board unanimously adopted the following:

 

 

WHEREAS, Building Inspector Joseph Saladino will be unavailable due to vacation during periods in July and August 2009, and

 

WHEREAS, Mr. Saladino has recommended that Don Alberto, Building Inspector in the nearby Village of North Hills, and a registered architect, is available to fill in for Mr. Saladino on an as-needed basis, and is qualified in all respects to carry out such function;  and

 

WHEREAS, the Board desires to provide for the availability of Mr. Alberto on an as-needed basis, in circumstances of true need as recognized by any two of the Mayor, Building Department liaison Trustee Doug Baldwin and Village Clerk Yvonne Whitcomb;

 

NOW, THEREFORE, it is hereby RESOLVED as follows:

 

Don Alberto, Building Inspector in nearby Village of North Hills, and a registered architect, is hereby authorized to perform the functions of Building Inspector for the Village during those periods in July and August of 2009 when Building Inspector Joseph Saladino is unavailable, on an as-needed basis, as determined by any two of the Mayor, Building Department liaison Trustee Doug Baldwin and Village Clerk Yvonne Whitcomb, and the Village shall compensate Mr. Alberto, as an independent contractor, at a rate of $125 per hour expended in such service.

 

 

B.    Village Lighting contract

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to enter into contract negotiations with Ankers Electric for maintenance of Village street lighting.  Village Attorney Chris Prior will draft a one year trial agreement to be approved and signed by both parties.

 

C.    New sidewalk-Shore Rd and Central Drive

 

On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED to approve payment not to exceed $1,500.00 for installation of a new sidewalk on the corner of Shore Road and Central Drive.

 

D.    Building Department Report

 

The Board reviewed the Building Department Report for the month of June 2009.

 

 

E.    Central Drive Repair-Drain, curb, sidewalk.

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to move the meeting to the corner of Central Drive and Overlook Road.

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to approve, after on site inspection, the proposal of Carlo Strangolagalli, in an amount not to exceed $4,000.00, for the repair of the drain and surrounding area on Central Drive, with installation of grate.

 

 

 

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 10:45PM.

 

 

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