Board of Trustees
Village of Baxter Estates

2 Harbor Road, Port Washington, New York
May 7, 2009 • 7:30pm

Present:

Mayor Frederick E. Nicholson
Trustee Charles Comer
Trustee Ray Keenan
Trustee Douglas Baldwin
Trustee Alice M. Peckelis
Village Attorney Christopher Prior
Treasurer Laurence Tuck
Village Clerk Yvonne Whitcomb

Also present: Maurice Mandel, Jake Eisenman, Nancy Comer, Shawn Brown, Town of North Hempstead, LIPA representatives Linda Bianculli, Tom DiBella, Chris Corrado, John Gutkes

Mayor Nicholson opened the meeting with the Pledge of Allegiance and a moment of silence in honor of Renee Greenspan, former Trustee and former Commissioner of Public Works for the Village of Baxter Estates, who passed away on April 21, 2009.

1. Clerk

A. Minutes
On motion of Trustee Baldwin, seconded by Trustee Keenan, it was RESOLVED that the reading of the minutes of the Special Meeting of the Board of Trustees of March 21, 2009 be waived and they be and hereby are approved as presented by Clerk Whitcomb.

Mayor Nicholson Aye
Trustee Comer Aye
Trustee Baldwin Aye
Trustee Keenan Aye
Trustee Peckelis Abstained

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the reading of the minutes of the April 2, 2009 meeting of the Board of Trustees be waived and that they be and hereby are approved as corrected.

2. Treasurer

A. Abstract of vouchers
On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Audited Vouchers dated May 7, 2009 for the General Fund totaling $32,072.76 be and hereby are approved as prepared by Treasurer Tuck.

B. Budget Modification
On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Budget Modification for the year 2008-2009 year be approved as prepared by Treasurer Tuck.

C. Transfer of Funds
On motion of Trustee Keenan, seconded by Trustee Comer, it was unanimously RESOLVED to transfer $200,000.00 from the General Fund to the Highway Repair Reserve Fund as specified in the budget for the Village of Baxter Estates adopted by the Board of Trustees on April 2, 2009

3. New Business

A. Public Hearing-Bill No 1 of 2009
On motion of Trustee Comer, seconded by Trustee Baldwin it was unanimously RESOLVED to set a Public Hearing date of June 4, 2009, with respect to Bill No. 1 of 2009, a proposed local law amending Chapter 108, “Flood Damage Prevention,” of the Code of the Village of Baxter Estates to repeal existing and replace in its entirety in order to adopt new Flood Insurance Study and Flood Insurance Rate Maps promulgated by the Federal Emergency Management Agency and comply with recommendation of New York State Department of Conservation, Floodplain Management Section, and ensure continued eligibility of the Village to participate in FEMA’s National Flood Insurance Program.

B. LIPA
Representatives from LIPA informed the Board that LIPA would be starting work on Central Drive in the near future. They stated that the Village would be left in the same condition as it is presently when the work was completed. Central Drive will be closed when necessary to thru traffic and all work will be done with pedestrian and traffic safety as their prime concern. Power lines will be deep cut in order not to interfere with any future Village installation of storm drains. All work is scheduled to be completed by June 15, 2009.


C. Street Sweeping
Clerk Whitcomb reported that the following proposals for street sweeping were received at the Village Hall:

   
2009
2010
Dom’s Lawnmaker, Inc.
$11,900.00
$17,500.00
In season
$720.00
$720.00
Out of season
$720.00
$720.00
 
E. Cook Industries
$11,750.00
$15,300.00
Additional sweeps
In season
$680.00
$680.00
Out of season
$680.00
$680.00
 
All American Industries
$10,500.00
$10,750.00
 
$950.00
$950.00
 
$1,050.00
$1,050.00
 
Dejana Industries
$11,300.00
$11,300.00
In season
$675.00
$675.00
Out of season
$675.00
$675.00

On motion of Trustee Baldwin, seconded by Trustee Comer, it was RESOLVED that the contract for Street Sweeping be awarded to All American Industries, as the lowest responsible bidder, for the provision of Street Sweeping.

Mayor Nicholson - Abstained
Trustee Comer - Aye
Trustee Keenan - Aye
Trustee Peckelis - Aye
Trustee Baldwin - Aye


D. Building Department Report
The Board reviewed the Building Department Report for the month of May 2009


E. Tree Report
Five Children Realty, 211 Main Street, was granted permission, by the Board of Trustees upon recommendation of Tree Commissioner Lance Wagner, member of the tree committee, to remove a dead tree in the rear of the property.

Douglas Baldwin, 4 Harborview Road, was granted permission by the Board of Trustees upon recommendation of Tree Commissioner Lance Wagner, member of the tree committee, to remove two trees. Trustee Baldwin recused himself

4. Old Business

A. Stormwater
Trustee Comer reported that the thirty three page annual stormwater report of the Village would be ready to be signed by Mayor Nicholson and would be submitted before the due date of June 1, 2009.

B. NCVOA Anniversary Dinner
On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that Trustee Peckelis and Trustee Comer would attend the Anniversary Dinner on May 14, 2009, for a cost of $90.00 per person.

Executive Session

On motion of Trustee Comer, seconded by Trustee Baldwin,  the Board voted unanimously to enter into Executive Session to discuss possible client litigation matters.

At 10:15PM, the Mayor stated that Executive Session had concluded, and that no action had been taken by the Board in Executive Session.

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 11:00PM.