Board of Trustees

Village of Baxter Estates

2 Harbor Road, Port Washington, New York

April 2, 2009

7:30pm

 

Present:            Mayor Frederick E. Nicholson

                        Trustee Charles Comer

                        Trustee Ray Keenan

                        Trustee Alice M. Peckelis

                        Village Attorney Christopher Prior

                        Treasurer Laurence Tuck

                        Village Clerk Yvonne Whitcomb

 

Absent:            Trustee Douglas Baldwin

 

Also present:  Court Reporter James Gill

 

Swearing In

 

Mayor Nicholson was sworn in as mayor for a second two year term of office by Village Attorney Chris Prior.

Public Hearing

Mayor Nicholson opened the public hearing duly advertised in the March 24, 2009 issue of the Port Washington News, to consider the adoption of the proposed $789,586.63 budget for the fiscal year commencing June 1, 2009 and ending May 31, 2010.

A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.

All those present wishing to speak having been heard, Mayor Nicholson closed the Public Hearing.

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the budget for the fiscal year commencing June 1, 2009 through May 31, 2010, be and hereby is approved.

Annual Meeting

Mayor Nicholson opened the annual meeting at 7:55PM.

Appointments

Mayor Nicholson made the following appointments, subject to the approval of the Board of Trustees, for terms of one official year, said terms to expire April 2010.

 

Deputy Mayor                                                           Charles Comer
Village Attorney                                                        Christopher Prior
Acting Village Justice                                                 James C. Neville
Building Inspector                                                       Joseph Saladino
Building Inspector Liaison                                          Douglas Baldwin
Board of Assessors                                                      Board of Trustees
Planning Board                                                            Board of Trustees
Commissioner of Public Works                                  Raymond Keenan
Environmental Commissioner                                     Jacob Eisenman

Deputy Environmental Commissioner             Alice M. Peckelis
Manhasset Bay Protection Committee-                       Charles Comer, Ray Keenan
Nassau County Village Officials Association             Fred Nicholson
Chamber of Commerce                                               Fred Nicholson, Ray Keenan
TNH Visioning Committee                                         Raymond Keenan
Emergency Management                                             Fred Nicholson, Charles Comer,

                                                                                     Alice M. Peckelis
Stormwater Runoff                                                       Fred Nicholson, Charles Comer
Registrar of Vital Statistics                                         TNH Clerk, Leslie Gross
Prosecutor                                                                     Michelle Prior
Tree Commissioner                                                      Lance Wagner

 

Mayor Nicholson made the following appointments, subject to the approval of the Board of Trustees, for a term of five years, said term to expire April 2014.

Board of Zoning Appeals member                             Dr. Edward Athanasian

Chairman, Landmark Preservation Commission            Dr. Peter Salins

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the aforesaid appointments made by the Mayor be hereby approved.

Village Law Firm

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED to retain the law firm of Ackerman, Levine, Cullen, Brickman and Limmer, LLP to provide legal services for the Village for the year commencing April 2009 and ending May 2010 under the retainer agreement dated April 2, 2009, attached hereto. 

Depository Bank

On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Bank of America be and hereby is designated as the official bank for authorized depositories for Village Funds.

Official Village Newspaper

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Port Washington News be and hereby is designated as the official newspaper for the Village of Baxter Estates for the official year ending April 2010.

Meetings of the Board of Trustees

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that 2 Harbor Road, Port Washington, New York, be and hereby is designated as the place of the regular meetings of this Board until further notice and that the day and time of said regular meetings shall be 7:30PM, on the first Thursday of each month.

Regular Meeting 8:12PM

1.     Village Clerk

 

A.    Minutes

On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the reading of the minutes of the March 5, 2009 meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

On motion of Trustee Comer, seconded by Trustee Keenan, it was RESOLVED that the reading of the minutes of the March 21, 2009 Special Meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

Mayor Nicholson      Aye       Trustee Comer            Aye

 Trustee Keenan          Aye        Trustee Peckelis          Abstained

Executive Session   8:47PM

Upon motion made by Mayor Nicholson, seconded by Trustee Keenan, the Board voted unanimously to enter into Executive Session to discuss court matters.

At 8:56PM, the Mayor stated that Executive Session had concluded, and that no action had been taken by the Board in Executive Session.

Re-open Regular Meeting    8:57PM

2.   Treasurer

A.Abstract of Vouchers

On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Audited Vouchers dated April 2, 2009 for the General Fund totaling $ 50,409.39 be and hereby are approved as prepared by Treasurer Tuck.

B. Independent Audit Report for 2007-2008

After discussion, upon motion made by Trustee Comer, and seconded by Trustee Peckelis, the Board unanimously adopted the following:

 

BE IT RESOLVED, that the Annual Audit Report for the Village, for the year 2007-2008, prepared by Skinnon, Faber & Hecht, certified public accountants, in the form presented to the Board by Village Treasurer Larry Tuck, which incorporates all modifications to the Management Discussion and Analysis section required by the Board, be, and it hereby is accepted.

C.   Village Auditors

Treasurer Tuck presented the proposal for the new fiscal year submitted by the Village’s current independent auditor, Skinnon, Faber and Heck to the Board.

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Village engage the services of Skinnon, Faber and Heck to perform an independent audit of the financial affairs of the Village for the fiscal period commencing June 1, 2009 and ending May 31, 2010 and to prepare an inventory of Village assets for compliance with GASB, for a fee not to exceed $5,800.00 and in accordance with the proposal submitted, as modified to include the Village Court.

3.      New Business

 

A.     Stormwater Report

Trustee Comer reported that the next meeting of the Board of Trustees on May 7, 2009 will be the Annual Village Stormwater Meeting.

B.   Nassau County Village Officials Association

On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Trustees may attend the 84th Annual Dinner NCVOA Annual Dinner & Testimonial on May 14, 2009,  saluting former Mayors Eugene Murray of Rockville Center and Ernest Strada of Westbury, for a fee of $90.00 each, to be paid by the Village.

C.  Baxter Beach Clean Up and Central Drive Clean Up

On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the contract for Beach and Central Drive Clean Up be awarded to Robert Keogh for a total cost for the 2009 season of $1,400.00.

The Clerk was instructed to ascertain that the all insurances were provided and up to date.

D.    Building  Department Report

  The Board reviewed the Building Department Report for the month of April 2009.

 

 

 

There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the meeting be and hereby is closed at 10:30PM.

 

 

 

Yvonne Whitcomb-Village Clerk