Board of Trustees

Village of Baxter Estates

2 Harbor Road, Port Washington, New York

March 5, 2009

7:30pm

 

Present:            Mayor Frederick E. Nicholson

                        Trustee Charles Comer

                        Trustee Douglas Baldwin

                        Trustee Alice M. Peckelis

                        Village Attorney Christopher Prior

                        Treasurer Laurence Tuck

                        Village Clerk Yvonne Whitcomb

 

Absent:            Trustee Raymond Keenan

 

Also present:   Richard Mosquera, Linda Sturges

 

Meeting opened at 7:35PM

 

1.                  Village Clerk

 

A.     Minutes

 

On motion of Trustee Peckelis, seconded by Trustee Baldwin, it was unanimously RESOLVED that the reading of the minutes of the February 5, 2009 meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

 

2.                       Treasurer

 

A.     Abstract of Vouchers

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Audited Vouchers dated March 5, 2009 for the General Fund totaling $39,186.61 be and hereby are approved as prepared by Treasurer Tuck.

                       

 

3                 Old Business

 

A.    Richard Mosquera-19 Shore Road

 

After discussions with applicant Richard Mosquera, during which the Applicant accepted as a condition to approval that he plant and maintain two trees, with the size, species and locations being acceptable to the Village, the Board:

 

RESOLVED, that the application of Richard Mosquera for a permit to legalize the removal of two trees from the premises at 19 Shore Road, is hereby approved, conditioned upon the planting by the Applicant at the Subject Premises, by not later than May 7, 2009, of two trees, the species, trunk diameter and location of which shall be approved by the Mayor, following consultation with the Village Building Inspector and Tree Commissioner Lance Wagner. 

 

           The vote on the foregoing motion was as follows:

 

           Mayor Nicholson           Aye

           Deputy Mayor Comer           Aye

           Trustee Baldwin           Aye

           Trustee Peckelis           Aye

           Trustee Ray Keenan            [absent]

 

B.    Baxter House-15 Shore Road

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to send a letter to the Nassau County Clerk and Nassau County Assessor, under Village Code 118-7, requesting tax relief for the Baxter House.  A copy of the letter is attached.

 

C.    General Code

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to increase the amount previously approved to an amount not to exceed $5,000.00, in accordance with General Code’s new proposal.

 

D.    Hillside Avenue

 

On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED that the Clerk solicit a minimum of three estimates for repair of the water pipe on Hillside Avenue and that the work be awarded to the lowest bidder for an amount not to exceed $19,000.00.

 

E.     Purchasing Policies

 

After discussion, upon motion made by Trustee Comer, and seconded by Trustee Peckelis, the Board unanimously adopted the following:

 

WHEREAS, the Board, at its January 15, 2009 meeting, approved the form of the Village Procurement Policy as presented to the Board at that meeting, subject to such amendments and modifications thereto as deemed appropriate by the Village Attorney;

 

WHEREAS, the Village Attorney has presented to the Board, at its March 5, 2009 meeting, the revised form of the Procurement Policy, with amendments to the form presented on January 15, 2009 that the Village Attorney deemed appropriate.

 

NOW, THEREFORE, it is hereby RESOLVED as follows:

 

The Procurement Policy of the Village of Baxter Estates in the form presented to the Board at its March 5, 2009 meeting, by the Village Attorney, be and it hereby is ratified and adopted in all respects, and deemed effective as of January 15, 2009.

 

3.           New Business

 

A.     LIPA-Central Drive

 

  The Board discussed the proposed LIPA project to place wires underground from Main Street to Shore Road.  Village Attorney Prior will draft a letter to LIPA requesting more information.

 

B.      Stormwater

 

Trustee Comer informed the Board that the MS4 Annual Report Form, due June 1, 2009, will be available soon from the DEC.

 

C.      Flower Hill-Federal Funding for Sewers

 

  The Board considered a letter from Mayor Charles W. Weiss, Flower Hill, proposing that municipalities on the North Shore act together as a consortium to seek Federal Funding to replace existing cesspools with public sanitary sewer systems.  

 

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Village of Baxter Estates support the proposal on the understanding that there will be no financial obligation incurred by the Village.

 

 

 

Yvonne Whitcomb-Village Clerk