Board of Trustees Meeting

Village of Baxter Estates

315 Main Street, Port Washington, New York

December 3, 2015

7:30PM

 

 

Present:           Mayor Nora Haagenson

                        Deputy Mayor Charles Comer                       

                        Trustee Alice M. Peckelis

Trustee Doug Baldwin

Trustee Chris Ficalora

                        Village Clerk Yvonne Whitcomb

                        Treasurer Laurence Tuck

                        Village Attorney Chris Prior

 

Also present:   Ronald Rochester, Candidate for Port Washington Police Commissioner, Mr. and Mrs. Peter Marreck, Landscape Architect Scott Sheehan, Chris Bollerman, Vice Chairman, PW Fire Department, Court Reporter Joanne Horrocks.

 

Mayor Haagenson led the assembled in the Pledge of Allegiance.

 

Public Hearing 7:30PM

 

Mayor Haagenson opened the Public Hearing duly advertised in the November 18, 2015 issue

of the Port Washington News to consider the proposed contract with the Port Washington Fire

Department for services from January 1, 2016 through December 31, 2016, for a cost to the

village of $124,259.61

 

All those present wishing to speak having been heard, Mayor Haagenson closed the Public Hearing at

7:58PM.

 

A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.

 

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED

 that the Village approves the contract with the Port Washington Fire Department for the year 2016 in the

 amount of $124,259.61, subject to amendments thereto approved by the Mayor and Village Attorney.

 

 

Public Hearing 8:00PM

 

On motion of Deputy Mayor Charles Comer, seconded by Trustee Baldwin, it was  RESOLVED

 to Adjourn to 7:30PM on January 7, 2016 the Public Hearing duly advertised in the July 29, 2015

 issue of the Port Washington News and subsequently adjourned to December 3, 2015 to consider

 Bill No. 5 of 2015, a proposed Local Law to amend Chapter 118, “Historic Preservation”, to establish

 certain acts or omissions with regard to properties or structures designated under said Chapter as

 violations thereof.

 

                        Mayor Haagenson                   Aye

                        Deputy Mayor Comer             Aye

                        Trustee Peckelis                      Aye

                        Trustee Baldwin                      Aye

                        Trustee Ficalora                       Nay

 

Adjourn Public Hearing 8:05PM

 

Regular Meeting 8:06PM

 

New Business

 

1.       Ronald Rochester, Candidate for Port Washington Police Commissioner

 

Ronald Rochester introduced himself to the Board as a candidate and answered questions

regarding his platform.

 

2.       Marreck-27 Overlook Drive

 

The property owners with their landscape architect, Scott Sheehan  of  Bayview Landscape Architects, described to the Board their plans to modify the driveway and related curb cuts, which will involve re-grading both on the Marreck  property and on the abutting Village right-of-way. The Board advised the Marrecks that the project will require variances from the Board of Appeals, as well as a formal approval by the Board of Trustees, which if granted would likely require indemnification by the Marrecks in favor of the Village.

 

The Marrecks advised that they would proceed with an application to the Board of Appeals.

 

 

3.       Village Road Repair

 

On motion of Trustee Ficalora, seconded by Trustee Peckelis, it was unanimously RESOLVED to accept the proposal of Maura Brothers for repair of Green Hays, North Washington Street and Ridgeway Road. (Annexed hereto)

 

4.      PSEG Late Tax Payment

 

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED to accept the check from PSEG for the payment in lieu of  village taxes for the year 2015-2016, without interest and penalties, which had been mis-addressed by PSEG, and so received late by the Village.

 

5.      Personnel Policy

On motion of Trustee Ficalora, seconded by Deputy Mayor Comer it was unanimously RESOLVED to adopt the Personnel Policy, effective January 1, 2016, a copy of which is attached to these minutes.

 

6.      Village Memorabilia

The Board thanked Mayor Haagenson for the display and loan of personal items from the estate of Daisy Bacon, an early editor of  Love Story Magazine and former  Village resident at 7 Hillside Avenue, from 1950 to 1986.

 

 Village Clerk

 

A.    Minutes

 

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED

            that the reading of the minutes of the November 5, 2015 Meeting of the Board of Trustees

            be waived and they  hereby are approved with corrections as presented to Clerk Whitcomb.

 

 

Village Treasurer

 

            A. Abstract of Vouchers

 

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously

RESOLVED that the Audited Vouchers dated December 3, 2015, for the General Fund

 totaling $ 53,803.70 be and hereby are approved as prepared by Treasurer Tuck.

 

B.  Financial Reports

 

The Treasurer distributed the report on the Village Justice Court accounts for September

1, 2015, through October 31, 2015, and the Profit and Loss Budget vs Actual for June 2015

 through October 2015.  Trustee Ficalora discussed the Chart of Accounts and Treasurer

Tuck discussed the checking accounts and their use.

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously

RESOLVED to accept the monthly village account balance reports as presented by Treasurer

Tuck.

 

C.  Freedom of Information Law Requests

 

The Treasurer distributed a sample of FOIL requests being received by the Village.  The

village attorney reviewed the appropriate legally required responses the Village should be making.

 

 

Executive Session 11:30PM

 

At 11:30 PM the Board entered into Executive Session to discuss personnel matters.

 

At 12:15 AM Mayor Haagenson stated that Executive Session had concluded and that no action had been taken.

 

There being no further business before the Board, on motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 12:15 AM.