Board of Trustees Meeting

Village of Baxter Estates

315 Main Street, Port Washington, New York

November 5, 2015

7:30PM

 

 

Present:           Mayor Nora Haagenson

                        Deputy Mayor Charles Comer                       

                        Trustee Alice M. Peckelis

Trustee Doug Baldwin

Trustee Chris Ficalora

                        Village Clerk Yvonne Whitcomb

                        Treasurer Laurence Tuck

                        Village Attorney Chris Prior

 

Also present:   Peter Marreck, Stephanie Pilipe, landscape architect Scott Sheehan, Jeff Clark from Cablevision, Ed McDonald representing Dejana.

 

Trustee Peckelis led the assembled in the Pledge of Allegiance.

 

Public Hearing 7:30PM

 

On motion of Deputy Mayor Charles Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to Adjourn to 7:30PM on December 3, 2015 the Public Hearing duly advertised in the July 29, 2015 issue of the Port Washington News and subsequently adjourned to November 5, 2015 to consider Bill No. 5 of 2015, a proposed Local Law to amend Chapter 118, “Historic Preservation”, to establish certain acts or omissions with regard to properties or structures designated under said Chapter as violations thereof .

 

Adjourn Public Hearing 7:35 PM

 

Regular Meeting 7:36 PM

 

  New Business

 

1.      Marreck-27 Overlook Drive

 

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED that Mr. Marreck be granted permission to remove a large tree in the abutting village right of way, conditioned upon the costs thereof be borne by Mr. Marreck and the work to be performed by a properly insured and as applicable, licensed contractor. Any request by Mr. Marreck  to allow easement for a new driveway, to be considered separately by the Board.

 

2.      McDonald- 14 Mullon Avenue

 

 The Village Attorney updated the Board as to the status of an action pending in the Village Justice Court with respect to  illegal tree removal at 14 Mullon Avenue.

 

3.      Village Handyman

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to contract with  Rick McCabe Industries Inc., at the rate of  $25.00 per hour for miscellaneous tasks assigned by the Village Clerk, provided the Village receives evidence of all necessary insurance certifications from the company. A cap of $250.00 per month applies to fees payable unless the Board authorizes additional expenditures.

 

4.      Cablevision

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, the Board unanimously  adopted the resolution attached to these minutes approving  the change of control under the Cable Television Franchise.  

 

5.      Village Snow Removal Contract

 

On motion of Trustee Baldwin, seconded by Deputy Mayor Comer, the Board adopted the following resolution:  

RESOLVED , as follows:

 

Whereas, the Village by legal notice to bidders has solicited bids for the Annual Contract for Snow Removal, Sanding and Salting of Village Roads (the “Contract”); and

Whereas, DeJana Industries, Inc., known to the Village to be a qualified and responsible bidder, has submitted to the Village its Bid under Alternative C, Rate per Season, in the following bid amounts: (i) with respect to the 1st Term, the bid amount of $54,950; (ii) with respect to the 2nd Term, the bid amount of $56,595; and (iii) with respect to the 3rd Term, the bid amount of $58,295; and

Whereas, the Board has considered all bids submitted and finds the DeJana bid to be the lowest bid, and DeJana to be a responsive and responsible bidder;

Now, Therefore, the Board hereby accepts the DeJana bid under Alternative C, for each of the 1st, 2nd and 3rd Terms, conditioned upon DeJana confirming in a signed writing that, in addition to any and all other rights of the Village to terminate the Contract pursuant to the express terms thereof, the Village shall have the option to terminate the Contract at the conclusion of any annual Term, without cause.

 

      Mayor Haagenson                   Aye               Deputy Mayor Comer               Aye    

Trustee Baldwin                      Aye               Trustee Ficalora                         Aye 

Trustee Peckelis                      Abstained       

 

6.      Tianderah Road Closing

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to close Tianderah Road from December 3, 2015, to April 1, 2016.

 

7.      Village Prosecutor

 

On motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it was unanimously

RESOLVED to ratify and confirm the retension of  Michelle Prior as  Village Prosecutor at the following rates:  $125.00 per hour for work performed on other than a court night, and $250.00 per court appearance.

 

8.      Port Washington Fire Department

On motion of  Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to send a letter to the Port Washington Fire Department identifying the Board's questions and concerns with respect to the proposed 2016 Fire Department Budget.

 

Village Treasurer


            A. Abstract of Vouchers

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Audited Vouchers dated November 5, 2015, for the General Fund totaling $55,019.54 be and hereby are approved as prepared by Treasurer Tuck.

 

B.  Budget modification

 

On motion of Trustee Baldwin, seconded by Deputy Mayor Comer,  it was unanimously RESOLVED that the Budget Modification as prepared by Treasurer Tuck and attached to these minutes be approved.

 

C.     Skinnon and Faber Financial Statements

 

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED to ACCEPT the annual financial statements presented by Skinnon and Faber for the year ending May 31, 2015.  A copy is attached to these minutes.

 

Village Clerk

 

A.    Minutes

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the reading of the minutes of the September 3, 2015 Meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was RESOLVED that the reading of the minutes of the October 1, 2015 Meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.

 

Mayor Haagenson                   Aye            Deputy Mayor Comer                  Aye

Trustee Peckelis                      Aye            Trustee Baldwin                           Aye

Trustee Ficalora                       Abstained

 

 

Executive Session

 

10:15 PM the Board entered into Executive Session to discuss personnel matters.

 

At 11:30 PM Mayor Haagenson stated that Executive Session had concluded and that no action had been taken.

There being no further business before the Board, on motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 11:30 PM.