Board of Trustees Meeting
Village of Baxter Estates
315 Main Street, Port Washington, New York
April 9, 2015
7:30PM

 

 

 

 

Present:                 Mayor Nora Haagenson

                Deputy Mayor Charles Comer
                Trustee Doug Baldwin
                Trustee Alice M. Peckelis

               Trustee Chris Ficalora
                Village Clerk Yvonne Whitcomb
                Treasurer Laurence Tuck
                Village Attorney Chris Prior

 

 

 

Also present:        New York State Assembly Member-Michelle Schimel , Bill Haagenson, Cara Viktorov, Victor Viktorov, Drew Haagenson, Tracey L. Haagenson, Leslie H. Read, Anne  M. Read,  Joe Zirpolo,  Alyce O’Rourke,  Mr. &  Mrs.  Hoffman, Steve Howley, Freddie Sadiku,  Stephen  Maun.

 

 

Mayor Haagenson was sworn in for a two-year term by Attorney Prior.

Trustee Comer was sworn in for a two-year term by Attorney Prior.

Trustee Ficalora was sworn in for a one-year term by Attorney Prior.

 

               

Public Hearing 7:35PM

 

Mayor Nora Haagenson opened the Public Hearing duly advertised in the March 25, 2015 issue of the Port Washington News to

consider Bill No. 1 of 2015, a proposed local law to authorize the Village of Baxter Estates to authorize a property tax levy in excess of the limit established in New York State General Municipal Law § 3-c, within the Village.

 

 

Close Public Hearing 7:41PM

 

All those present wishing to speak having been heard, on motion of  Deputy Mayor Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to close the public hearing on Bill No. 1 of 2015.

 

A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.

 

Public Hearing 7:42PM

 

Mayor Nora Haagenson opened the Public Hearing duly advertised in the March 25, 2015 issue of the Port Washington News to

consider the Budget for the fiscal year commencing June 1, 2015 and ending May 31, 2016.

 

Close Public Hearing 7:49PM

 

All those present wishing to speak having been heard, on motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to close public hearing on the Budget.

 
A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.

 

 

 

Annual Meeting 7:50PM

 

Mayor Haagenson made the following appointments subject to the approval of the Board of Trustees for terms of one year, said terms to expire April 2016.

 

NCVOA                                                           Mayor, Trustees

Storm Water Runoff Officer                              Charles Comer
Village Prosecutor                                                Michelle Prior
Tree Commissioner                                             Lance Wagner
Deputy Tree Commissioner                               Josh Speisman
Deputy Mayor                                                      Charles Comer

Deputy Village Clerk                                           Elisabeth Roberts
Village Attorney                                                  Christopher Prior
Village Building Inspector                   Joseph Saladino
Building Inspector Liaison                                 Douglas Baldwin
Commissioner of Public Works                        Alice Peckelis
Environmental Commissioner                          Chris Ficalora
Deputy Environmental Commissioner            Alice Peckelis
Planning Board                                                    Board of Trustees
Acting Justice                                                       Gale D. Berg
Village Court Clerk                                               Linda Kropacek
Snow Commissioner                                            Doug Baldwin
Assistant  Snow Commissioner                          Charles Comer
Budget Officer                                                      Chris Ficalora
Assistant Budget Officer                                  Doug Baldwin

 

Village Representatives to:

 

 

Manhasset Bay Protection Committee           Nora Haagenson, Charles Comer
Nassau County Village Officials Assoc.        Mayor Nora Haagenson & Trustees
Chamber of Commerce                                     Nora Haagenson
Port Washington Visioning Committee           Nora Haagenson
Emergency Management                                  Nora Haagenson, Alice Peckelis                                                                 

 

Mayor Haagenson made the following appointments, subject to the approval of the Board of Trustees, for terms to expire as specified.

 

Landmark Commission Members

 

Peter Salins, Chairman       2015-2019 (4 year term)
Steven Howley                      2015-2020  (5 year term)
Ann Shkuda                         2015-2018  (3 year term)
Michael Marmor                 2015-2017  (2 year term)
Alyce O'Rourke                  2015-2016  (1 year term)

 

Board of Zoning Appeals Members (5 year terms)

 

Matt Tedone, Chairman      2015-2020
Debbie Shlafmitz                2015-2020

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the aforesaid appointments made by Mayor Haagenson be hereby approved.

 

Landmark Commission Members Howley and O’Rourke were sworn in by Attorney Prior.

 

Village Law Firm

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED to appoint the law firm of Ackerman, Levine, Cullen, Brickman & Limmer, LLP to provide legal services for the Village’s 2015/2016 year under the retainer agreement dated April 1, 2015 attached hereto.

 

Official Village Newspaper

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Port Washington News be and hereby is designated as the official newspaper for the Village of Baxter Estates for the official year ending April 2016.

 

Depository Bank

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Bank of America be and hereby is designated as authorized depository for Village Funds for the year ending April 2016.


Village Court Bank

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that Chase be and hereby is designated as  authorized depository for Village Court Funds for the year ending April 2016.

 

Meetings of the Board of Trustees

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was unanimously RESOLVED that 315 Main Street, Port Washington, New York be and hereby is designated as the place of the regular meetings of this Board until further notice and that the day and time of said regular meetings shall be 7:30PM, on the first Thursday of each month.

 

8:30PM Regular Meeting

 

 

1.      Village Clerk

 

A.      Minutes

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was RESOLVED that the reading of the minutes of the February 5, 2015 Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.

Mayor Haagenson       Aye
Trustee Peckelis          Aye
Deputy Mayor Comer Aye
Trustee Baldwin          Aye
Trustee Ficalora           Abstained

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was RESOLVED that the reading of the minutes of the March 12, 2015 Meeting of the Board of Trustees be waived and they be and hereby are approved with modifications as presented by Clerk Whitcomb.

Mayor Haaagenson     Aye
Trustee Peckelis          Aye
Deputy Mayor Comer Aye
Trustee Baldwin          Aye
Trustee Ficalora           Abstained

2.   Treasurer

A.       Abstract of Vouchers

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was RESOLVED that the Audited Vouchers dated April 9, 2015 for the General Fund totaling $37,155.56 be and hereby are approved as prepared by Treasurer Tuck. (Attached hereto)

 

            Mayor Haagenson       Aye

            Trustee Peckelis          Nay-Opposed

            Deputy Mayor Comer Aye
Trustee Baldwin          Aye
Trustee Ficalora           Aye

 

B.        Budget Modification  2014-2015

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to adopt the modified budget for 2014-2015 as presented by Treasurer Tuck.(Attached hereto)

3.         Procurement Policy 2015

On motion of  Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED to amend and  re-adopt the Village’s Procurement Policy, as prepared and presented by Village Attorney Chris Prior.(Attached hereto)

4.         Capitalization Policy 2015

On motion of  Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that expenditures for furniture, fixtures and equipment for less than $1,000.00 be treated as an expense, and that expenditures for furniture, fixtures and equipment for $1,000.00 or more be capitalized.(Attached hereto)

5.         Investment Policy 2015

On motion of Deputy Mayor Comer, seconded by Trustee Ficalora, it was unanimously RESOLVED to amend and re-adopt  the Village’s Investment Policy, as prepared and presented by Village Attorney.(Attached hereto)

 

           

 

6.         Street Sweeping Contract

 

The Board received proposals submitted to the Village for Street Sweeping Contract.

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the contract for Street Sweeping be awarded to Dejana Industries, Inc. the lower responsible bidder, for a two year period, 2015 and 2016, conditioned upon Dejana  Industries, Inc. agreeing to reduce the amount payable for the second year to the same amount set forth as the  Bid Proposal for the first year if provided, further, that if Dejana does not agree to such modification, then the contract shall be awarded only for one year, 2015.

 

7.         Introduction  of  Bill 2 of 2015

 

On motion of  Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to introduce as Bill 2 of 2015, a proposed local law to amend the code of the village to regulate the impervious surface area of village properties in Residence A District making a negative declaration with respect thereto under SEQRA, and scheduling a public  hearing for May 7, 2015.

 

8.         Planning Board Public Hearing Date

           

On motion of  Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Board of Trustees will meet in its capacity as Planning Board on May 7, 2015 to conduct a public hearing on the application for partitioning/ subdivision of 20 Bayside Ave, Section 5, Block 4-1, Lot 311.

 

9.         Landscaping Maintenance of Village Hall, 315 Main Street

 

On motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it was unanimously RESOLVED to award landscaping maintenance of the Village Hall property, 315 Main Street, to the Gappsi Group, for work to be performed as specified in the attached proposal.

 

10.       Village Banking-Authorization

 

            On motion of  Deputy Mayor Comer , seconded by Trustee  Baldwin , it was unanimously             RESOLVED  that Mayor Haagenson, and Treasurer Tuck be the sole officials hereby authorized                 on all Village accounts with Bank of America.

 

11.       Village Credit Card

 

On motion of Trustee  Baldwin , seconded by Trustee  Peckelis , it was unanimously RESOLVED that Mayor Haagenson and Treasurer Tuck be the sole officials authorized to hold cards for and use the Village’s Citi Master Card charge account.

 

12.       Annual Storm Water Report

 

Deputy Mayor Comer advised that the reporting form for this year was not yet available from New York State.  The deadline for filing the report is June 4, 2015.

 

13.       Bill No. 1 of 2015

 

On motion of Deputy Mayor Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED  not to enact into law Bill No. 1 of 2015, which would have authorized the Village  to exceed the Property Tax Levy, the limit established in New York State General Municipal Law  § 3-c, within the Village.

 

14.       Tree Permit Request

 

             Kyle Crennan,  of  11 Ridgeway Road was denied permission  by the Board of Trustees to remove

             a tree in the front yard  of  his residence with a large above ground root system.

 

15.        Village Budget 2015-2016

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to adopt the tentative budget as presented as the budget  for the Village fiscal year commencing June 1, 2015 and ending May 31, 2016, in the amount of  $567,191,55.00.(Attached hereto)

 

16.       PWOEM

 

            After Board discussion, the Board authorized Mayor Haagenson to advise PWOEM that the Village desires to terminate its role as "Sponsor" under the  Intermunicipal   Agreement  among the PWOEM Member Municipalities.

 

 

Executive Session 10:10PM

 

On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to enter into Executive Session to consider personnel matters.

 

At 10:42 PM, Mayor Haagenson stated that Executive Session had concluded and that no action had been taken.

 

There being no further business before the Board, on motion of Deputy Mayor Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 11:13PM.