Board of Trustees Meeting
Village of Baxter Estates
315 Main Street, Port Washington, New York
January 8, 2015
Present: Mayor Frederick E.
Deputy Mayor Charles Comer
Trustee Doug Baldwin
Trustee Alice M. Peckelis
Trustee Nora Haagenson
Village Clerk Yvonne Whitcomb
Treasurer Laurence Tuck
Village Attorney James Bradley
Also present: Chief Brian Waterson, Michael Tedeschi, Patricia Trapp, Beverly Reese, Scott Werner, Chris Bollerman, Rob Kropecek, Fire Dept. Atty. Bill DeWitt, Chuck Idol, Gerald Hallissy.
Treasurer Tuck led all present in the Pledge of Allegiance.
Public Hearing 7:35PM
opened the Public Hearing duly advertised in the December 17, 2014 issue of the
Port Washington News to consider the proposed contract with the Port Washington
Fire Department for services from January 1, 2015 through December 31, 2015,
for a cost to the Village of $121,841.06.
Deputy Mayor Comer thanked the representatives of the Fire Department for their presentation.
All those present wishing to speak having been heard, Mayor Nicholson closed the Public Hearing at 8:00 PM.
A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.
Regular Meeting 8:01PM
1. New Business
A. Village Election
On motion of Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously
RESOLVED that 315 Main Street, Port Washington be designated as the Official Polling Place for the Village Election to be held on March 18, 2015 from Noon to 9:00PM
RESOLVED that the Village appoint Angela Smith and Cynthia Wrobel as Inspectors of Election, Angela Smith be and is hereby designated as the Chief Inspector.
RESOLVED that the Village appoint Elisabeth Roberts as Alternate Inspector of Election.
RESOLVED that each election inspector shall be compensated at the rate of $15.00 per hour
RESOLVED that the Election Inspectors of the Village shall prepare the register of enrolled voters
RESOLVED that the Village Clerk is hereby directed to publish in the official newspaper of the Village, in accordance with Election Law Section 15-104(3)(b) and (4) by not later than March 7, 2015, the legal notice as to the polling place, hours of polls and names and addresses of all candidates, and the positions and terms for which nominated.
Offices to be filled at said Election are:
Mayor – Two
Trustee – Two Year Term
Trustee – Two Year Term
2. Village Clerk
On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the reading of the minutes of the December 4, 2014 Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.
3. Village Treasurer
A. Abstract of Vouchers
On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was RESOLVED that the Abstract of Audited Vouchers, dated January 8, 2015, for the General Fund, totaling $93,745.18, be and hereby is approved.
Mayor Nicholson Aye
Deputy Mayor Comer Aye
Trustee Baldwin Aye
Trustee Haagenson Aye
Trustee Peckelis Abstained
Trustee Peckelis voiced objection to the pot hole and paving repairs on Central Drive that were a non - emergency repair performed on January 5, 2015.
B. Bond Interest Payment
On motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that $3,143.75 be paid by wire transfer from the Bank of America Checking Account to the Depository Trust Company account at J.P. Morgan Chase for the interest payment on the Bond for the purchase of 315 Main Street.
C. Justice Court Audit
WHEREAS, pursuant to Section 2019-a of the Uniform Justice Court Act, the Board of Trustees of the Village is required to confirm that the records and dockets of the Village Justice Court be audited, and that the fact of that auditing be reflected in the minutes of the proceedings of this Board, and
WHEREAS, the Village Board has caused the independent auditing firm Skinnon and Faber P.C. (the “Auditor”), to audit and examine the records and dockets of the Village Justice Court, and
WHEREAS, the Auditor has submitted to the Village its report dated December 16, 2014 of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a (the “Justice Court Audit Report”), and
WHEREAS, the Village Board desires to comply with the Uniform Justice Court Act § 2019-a, and to reflect in the minutes of its proceedings that such audit has occurred,
NOW, THEREFORE, on motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it is unanimously,
RESOLVED, that the Board of Trustees of the Village of Baxter Estates does hereby acknowledge that the audit of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a has been conducted, and that the Justice Court Audit Report has been received by the Board, and it is hereby further,
RESOLVED, that the Village Clerk forward to the New York State Office of Court Administration a copy of said Justice Court Audit Report and a copy of this Resolution.
D. Old Village Computers
On motion of Trustee Baldwin, seconded by Deputy Mayor Comer, it was unanimously RESOLVED that two old computers and an old copier be declared excess and they be disposed of appropriately.
There being no further business before the Board, on motion of Deputy Mayor Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 8:56 PM.
Yvonne Whitcomb, Village Clerk