Board of Trustees

Village of Baxter Estates

315 Main Street, Port Washington, New York

September 4, 2014

7:30PM

 

 

Present:          Mayor Frederick E. Nicholson

Deputy Mayor Charles Comer

Trustee Alice M. Peckelis                                          

                        Trustee Nora Haagenson

                        Village Clerk Yvonne Whitcomb

                        Treasurer Laurence Tuck                     

                        Village Attorney Jim Bradley

 

Absent:  Trustee Douglas Baldwin, Village Attorney Chris Prior.

 

Also present: Robert Keogh

 

Mayor Nicholson opened the meeting at 7:30PM with the Pledge of Allegiance.

 

New Business

 

  1. Safety Symposium

 

Mayor Nicholson and Trustee Haagenson  informed the Board that they had attended the Port Washington Police District Community Forum Meeting on August  27, 2014 and revealed to the Board what was discussed.     

 

  1. Leases for Second Floor Rental of 315 Main Street

 

On motion of  Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED to renew the present leases with Harry Nicolaides and Nina Cohen for the two second floor offices.  Leases will be modified to include a charge for utilities of $50.00 per month for Nina Cohen and $150.00 for Harry Nicolaides.  Rent for the first year of the two year renewal will remain the same as in the previous lease.

 

  1. Leaf Removal Contract

 

On motion of Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED to authorize the Village Clerk to solicit bids through the competitive bidding process for the Annual Leaf  Removal contract for one, two or three year period, and to consult with the Village Attorney with respect thereto, as needed.

 

  1. Village Hall Landscaping

 

On motion of  Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED that Robert Keogh will perform the following services:

 

Trim shrubs and hedges     $190.00

Fall clean up                       $980.00

 

  1. Snow Removal

 

On motion of Deputy Mayor Comer, seconded by Trustee Haagenson,  it was unanimously RESOLVED to approve the proposal of  Robert Keogh Inc., for snow removal for the Village Hall, 315 Main Street, and village sidewalks bordering Shore Road. Listing attached.  The Village Hall must be plowed and shoveled prior to 8:45AM on weekdays.

 

  1. Village Road Inspection

 

On motion of Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED that Bruce Morgan would perform a thorough inspection and report of repairs needed to Village roads,  aprons, curbs and sidewalks for a sum of $300.00, upon receipt of written instructions prepared by the Village Attorney.

 

  1. Disposal of Vehicle and Traffic Law Journals

 

On motion of  Mayor Nicholson, seconded by Deputy Mayor Comer, it was unanimously RESOLVED to dispose of multiple volumes of Law Books of no further use to the Village.  Listing attached.

 

  1. LOSAP Update : Mayor Nicholson and Trustee Comer attended the LOSAP meeting at the Port Washington Fire House on September 10, 2014 at 6:00PM  and  reported to the Board .

 

  1. Village Clerk

 

A.     Minutes

 

 On motion of Deputy Mayor Comer, seconded by Trustee Peckelis, it was RESOLVED that the reading of the minutes of the July 17, 2014 Meeting of the Board of Trustees be waived and they be, and hereby are, approved as presented by Clerk Whitcomb.

 

Mayor Nicholson                    Abstained

Deputy Mayor Comer             Aye

Trustee Peckelis                      Aye

Trustee Haagenson                  Aye

 

On motion of Deputy Mayor Comer, seconded by Trustee Haagenson, it was RESOLVED that the reading of the minutes of the August 7, 2014 Meeting of the Board of Trustees be waived and they be, and hereby are, approved as presented by Clerk Whitcomb.

 

Mayor Nicholson                    Aye

Deputy Mayor Comer                        Aye

Trustee Haagenson                  Aye

Trustee Peckelis                      Abstained

 

  1. Abstract of Vouchers

 

On motion of Deputy Mayor Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED that the Audited Vouchers dated  September 4, 2014 for the General Fund totaling $30,362.73 be and hereby are approved as prepared by Treasurer Tuck.

 

Executive Session

 

10:25PM the Board entered into Executive Session to discuss personnel matters.

At 10:45PM, Mayor Nicholson stated that Executive Session had concluded and that no action had been taken.

 

There being no further business before the Board, on motion of Mayor Nicholson, seconded by Deputy Mayor Comer, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 10:50PM.