Board of Trustees

Village of Baxter Estates

315 Main Street, Port Washington, New York

February 6, 2014

7:30PM

 

 

Present:          Mayor Frederick E. Nicholson

            Trustee Charles Comer

                        Trustee Douglas Baldwin                  

                        Trustee Alice M. Peckelis

                        Trustee Nora Haagenson

            Village Clerk Yvonne Whitcomb                   

                        Village Attorney Chris Prior

 

Absent:           Treasurer Laurence Tuck

 

Also present:  Court reporter Joanne Horrocks

 

Trustee Peckelis led all present in the Pledge of Allegiance.

 

Public Hearing 7:35PM

 

Mayor Nicholson opened the public hearing duly advertised in the January 22, 2013 issue of the Port Washington News with respect to Bill 4 of 2013, a local law amending the Village Code of the Village of Baxter Estates to add a new Chapter 147, requiring site plan approval for certain improvements to and uses of land within the village.

 

Attorney Prior led the discussion on the site plan.

 

Close Public Hearing 7:50PM 

A stenographic transcript of the public hearing was made and is appended to these minutes. 

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED to adjourn the public hearing to March 6, 2014.

Public Hearing 7:55PM

Mayor Nicholson re-opened the Public Hearing, duly advertised in the July 2, 2013 issue of the Port Washington News, to consider Bill No 2 of 2013, a proposed local law to create Chapter 148, “Dealers in Secondhand Merchandise” of the Village Code of the Village of Baxter Estates, to regulate the sale of secondhand merchandise within the Village.

Close Public Hearing at 8:00PM.

 On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to adjourn the public hearing to June 5, 2014.

Open Regular Meeting 8:30PM 

1.      Village Clerk

A.        Minutes

On motion of Trustee Baldwin, seconded by Trustee Peckelis, it was  RESOLVED that the reading of the minutes of the December 5, 2013 Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.

Mayor Nicholson        Abstained
Trustee Peckelis          Abstained
Trustee Comer             Aye
Trustee Baldwin          Aye
Trustee Haagenson      Aye

On motion of Trustee Comer, seconded by Trustee Haagenson, it was unanimously RESOLVED that the reading of the minutes of the January 15, 2014 Meeting of the Board of Trustees be waived and they be and hereby are approved as presented by Clerk Whitcomb.

2.      Village Treasurer

A.        Abstract of Vouchers  

On motion of Trustee Baldwin, seconded by Trustee Comer, it was unanimously RESOLVED that the Audited Vouchers dated February 6, 2014 for the General Fund totaling $ 28,061.37 be and hereby are approved. 

B.        Justice Court Audit

WHEREAS, pursuant to Section 2019-a of the Uniform Justice Court Act, the Board of Trustees of the Village is required to confirm that the records and dockets of the Village Justice Court be audited, and that the fact of that auditing be reflected in the minutes of the proceedings of this Board, and 

WHEREAS, the Village Board has caused the independent auditing firm Skinnon and Faber  P.C. (the “Auditor”), to audit and examine the records and dockets of the Village Justice Court, and 

WHEREAS, the Auditor has submitted to the Village its report dated January 29, 2014 of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a (the “Justice Court Audit Report”), and 

WHEREAS, the Village Board desires to comply with the Uniform Justice Court Act § 2019-a, and to reflect in the minutes of its proceedings that such audit has occurred,            

NOW, THEREFORE, on motion of Trustee Baldwin, seconded by Trustee Comer, IT IS HEREBY: 

RESOLVED, that the Board of Trustees of the Village of Baxter Estates does   hereby acknowledge that the audit of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a has been conducted, and that the Justice Court Audit Report has been received by the Board, and it is hereby further, 

RESOLVED, that the Village Clerk forward to the New York State Office of Court Administration a copy of said Justice Court Audit Report and a copy of this Resolution.

C.        Village Audit

On  motion of Trustee Comer, seconded by Trustee Haagenson, it was      unanimously RESOLVED that the Village engage the services of Skinnon, and Faber P.C.  to perform an independent audit of the financial affairs of the Village for the fiscal period commencing June 1, 2013 and ending May 31, 2014 and to prepare an inventory of Village assets for compliance with GASB, for a fee not to exceed $6,500.00.

 

D.        Budget Workshop

 

On  motion of Trustee Comer, seconded by Trustee Baldwin it was unanimously RESOLVED that there will be a special meeting of the Board of Trustees on Saturday, March 1, 2014 at 9:00am at the Village Hall, 315 Main Street, Port Washington, for the purpose of working on the Tentative Budget for the fiscal year commencing June 1, 2014 and ending May 31, 2015, with Treasurer Tuck.

 

E.         2% Tax Cap

 

After  brief discussion, including the fact that the so-called 2% tax cap is really the lesser of the rte of inflation (CPIU was about 1.5% in 2013) or 2%, the Board elected to await the Budget workshop to determine if a resolution is to be submitted authorizing the Board to exceed the 2% cap.

 

3.      Old Business

 

A.        Village Parklands Tree Clean Up

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to approve Robert Keogh Inc. for clearing and removal of remaining fallen tree debris due to Hurricane Sandy for an amount not to exceed $7, 240.00. 

 

Executive Session 10:20 PM to 10:40 PM

At 10:40 PM, Mayor Nicholson stated that Executive Session had concluded and that no action had been taken.

 

 

There being no further business before the Board, on motion of Trustee Haagenson, seconded by Trustee Peckelis, it was unanimously RESOLVED that the meeting be and hereby is closed at 10:45 PM.      

 

 

                                                            ______________________________

                                                             Yvonne Whitcomb, Village Clerk